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Event Space Rental

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ASHRAE Foundation Learning Center - The Event Space Rental Program 


The Event Space Rental Program makes ASHRAE facilities available to organizations in the building industries wishing to host meetings and events in a green building setting. ASHRAE encourages the use of its facilities by like-minded not-for-profit organizations with strategic goals that align with ASHRAE’s goals. Other commercial entities may also be eligible to use the facility. ASHRAE reserves the right to deny use of its facilities to any organization for any reason. All terms, conditions and descriptions below are subject to change.

The AFLC at ASHRAE headquarters features three main rooms, which can be subdivided into a total of seven smaller rooms. An expansive pre-meeting function area provides room for breaks and catered buffet meal service. A coffee bar area provides easy access to coffee services. Wireless Internet access is provided throughout the entire AFLC. All AFLC rooms feature extensive floor-based electrical outlets to support the use of laptops during meetings (computers not provided).

Tours of the ASHRAE LEED Platinum headquarters building may be arranged for those organizations meeting in the ASHRAE Foundation Learning Center. Please contact ASHRAE staff for additional information.

Available Rooms Include:

Damon and Carolyn Gowan Learning Center (Conference Room 1)

Conference Room 1- the largest of the three AFLC rooms.

  • Accommodates up to 120 individuals seated classroom style or 200 people theater style
  • Features three ceiling-mounted projectors and adjoining wall-mounted screens
  • A single wireless microphone system and lectern is available
  • 1.5 by 4 ft classroom tables
  • Ceiling height = 11’ 3 ¼”, Total sq. ft. 1680

Conference Room 1 (Split by air walls):

  • 2 sections of Conference Room 1 – Capacity of 65 classroom style; 110 theater style; 2 projectors/screens
  • Small Meeting room (1 section of Conference Room 1) – Capacity of 30 classroom style; 55 theater style; 1 projector/screen

Conference Rooms 2 (2A and 2B) & 3 (3A and 3B)  

  • One large meeting room – Capacity of 60 classroom style 100 theater style; 2 projectors/screens.
  • Two small meeting rooms – Capacity of 25 classroom style; 40 theater style; one projector
  • Conf. room 2 Ceiling height 9’, Total sq. ft. 777/ Conf. room 3 Ceiling height 9’, Total sq. ft. 851

The Trane Boardroom

This permanent conference room set includes multiple connection points for fully built-in Audio /Visual system including Projector and screen.

  • The room has the capacity to accommodate 20 people.

The Logo Conference Room

This room Includes connections for Laptops to 50" Plasma TV and Wireless throughout. A Conference Room Table setup only is available for this room.

  • The room has the capacity to accommodate 20 people.

Meal Services

Meal catering may be provided by third-party catering services. ASHRAE staff can provide recommendations. Coffee services will be provided by ASHRAE for a nominal fee. Meeting organizers are responsible for arranging and paying caterers and for ensuring caterer’s clean-up after meal services.

Rates and Booking

Rental rates are flexible and competitive. Hourly, half Day, full Day, evening and weekend packages are available. Audio/Visual system including projector equipment is included.

For more information or to schedule a tour please contact Haley Booker-Lauridson at hblauridson@ashrae.org.

*Use of the AFLC by any party is at the exclusive discretion of ASHRAE. Reservations must be made at least two weeks in advance.